How to create TCRs

There are two ways to create a TCR:

  • Manually creation of TCRs
  • Importing TCRs from an Excel or XML file

Manually create

To add TCRs manually select the “Manual input” submenu. It opens a standardized form which divided into various sections. Mandatory fields are highlighted with red bold font color.

The following fields have to fill in order to create TCR:

  • IM reference ID: mandatory field. This field consists of two parts. Fields are connected together with a dash (-) sign. One part is system-generated and shows the UIC code for the IM.  The next part v enter your national system's TCR number into the free-text field next to the system-generated field.  Both number together generates a unique key in the system and TCRs will be saved under this unique key.
  • IM Project ID: optional field, it is a free-text field where users can add the reference information to the project
  • Reason for restriction: mandatory field it is a single selection drop-down menu and it contains the pre-defined restriction reasons. Select a reason to define restriction.
  • Description: it is an optional free-text field. Users can enter detailed descriptions for e.g.: mainly for the rebuilding of stations or new infrastructure or works on platforms, walls, noise protection walls, special installations, etc.  
  • Location from: it is a mandatory field, defines where the TCR begins. Only locations associated with the country of the issuing IM are displayed. Next, to the field, a  globe button appears which opens the GIS-map allowing the user to selecting a location by clicking on the map(see “via map”). The respective location value is automatically filled in in the form field. If the data of the current TCR causes a conflict with another TCR regarding this field, an exclamation mark icon is displayed. By clicking on the exclamation mark, a pop-up shows the details (Date/Time from/to, Location from/to, Type of TCR) of the TCR which causes conflicts. Independent of the conflict, the TCR can still be inserted
  • Location to: it is a mandatory field, it defines where the TCR ends. Only locations associated with the country of the issuing IM are displayed. Next, to the field, a  globe button appears which opens the GIS-map allowing the user to selecting a location by clicking on the map. The respective location value is automatically filled in in the form field. If the data of the current TCR causes a conflict with another TCR regarding this field, an exclamation mark icon is displayed. By clicking on the exclamation mark, a pop-up shows the details (Date/Time from/to, Location from/to, Type of TCR) of the TCR which causes conflicts. Independent of the conflict, the TCR can still be inserted.
  • Section: it defines the section, within where the TCR occurs. This information is automatically derived from the chosen Location from/Location to value. If more than one section is derived, the user must select at least one of the options but is also able to select multiple items.
  • Direction: define the direction from the defined starting point to the defined endpoint. It could be bidirectional (<>) or one-directional (<,>). By default always the bidirectional selected.
  • Affected border: If the selected Location from or Location to the entity is defined as a border station, the value for the Affected border is automatically filled in and the harmonization process is triggered.
  • Affected IM: If the selected Location from or Location to the entity is defined as a border station, the value for the Affected IM is automatically filled in and the harmonization process is triggered.
  • Involved RFC: Sections are mapped to RFCs. This information is derived from the automatically set Section value and automatically filled in by the system.
  • Deviation location: it is an optional field, it defines a location within the own network, where the rail traffic shall be re-routed. To add location click on the plus icon (“+”) then the system proposes the location names registered. Multiple locations can be selected from the list and added as a deviation location.
  • Deviation border: it is an optional field, it defines a border location within the own network. To add location click on the plus icon (“+”). Multiple locations can be added and in the case of multiple locations use the cross icon ("x") to delete from the list.
  • Additional comment to deviation: add more comments to the specific deviation. This field will be editable if the deviation location or border fields are selected.
  • Type of TCR: it is a mandatory field. When selecting the type of TCR the section expands with more mandatory fields. After selecting the type of TCR  the user must define when the TCR occurs, fill the date\time or the planned interval week\year in case of the unknown exact time.
    • Continuous: this type of TCR occurs non-stop during the TCR (e.g. a complete closure of a track from 01.07.2017 to 01.09.2017).
    • Periodical: scheduled and published at regular intervals of more than one day, especially weekly, monthly, or quarterly (e.g. work activities happen each Saturday and Sunday from 02:00 to 04:15). In the case of the given example with works on Saturday and Sunday from 02:00 to 04:15, the checkboxes Sat and Sun needs to be ticked (not Sat, Sun, and Mon). Tool-tip appears when hovering over the working day's label and gives a brief description.
    • Periodical continuous: this type of TCR is a hybrid as mentioned above (e.g., a TCR includes works, which happen every other week, continuously for four weekends from Friday 23:00 to Monday 05:00). For this type of TCR, the periodicity arises from the weekday selected in the date/time picker for the start and end date of the TCR. E.g. selecting Friday 25 August 2017, 23:00 as beginning date/time and Monday 18 September 2017, 05:00 as end date/time implies that works happen periodically each Friday to Monday continuously from 23:00 to 05:00 in the time span 25 August to 18 September. A tool-tip appears when hovering over the working day's label and gives a brief description.
    • NOTE: Periodical continuous will be removed from the list
  • Impact on traffic: it is mandatory to define one selected option! If you hover over the checkbox a tool-tip appears with a brief description.
    • Reduced track availability:  define the if it is a long-distance (LT) or short-distance (ST) train
    • Weight, Length, Profile: define the type of impact if affects the train attributes.
    • Total closure: define if it is total closure or not. 
    • Speed restrictions: define if it has speed restriction.
    • No catenary: tick the checkbox if the loco is diesel.
    • Affected estimated travel volume: define estimated percentage value in case of manual input. It doesn`t appear when importing from an excel file.
  • Classification: classify the TCR. Always the major category is set by default.
    • Major:  over 30 days and over 50% impact on the estimated traffic
    • High: over 7 days and over 30% impact on the estimated traffic
    • Medium: less then or equals 7 days and over 50% impact on the estimated traffic
    • Minor: less then or equals 7 days and over 10% impact on the estimated traffic
  • Traffic measures: define the type of traffic measures by ticking the relevant checkbox. Passenger train-related traffic measures are only defined in the TCR importer file. 
    • Cancellation
    • Re-routing
    • Train/bus replacement
    • Estimated delays:  when defining the estimated delays it expands with a "Define delay minutes" checkbox to determine the estimated delay in minutes.
  • In annual timetable: define if the TCR is part of the annual timetable or not. By default always "yes" value selected.
  • TCR status: Defines the current status of the TCR. There are the following statuses:
    • Planned
    • Canceled
    • Coordination
    • Consultation
    • Publication

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To create and submit a TCR click the “Start Process” button.

Once the TCR is created it appears under “My To-Do’s” at the “Processed & Released” submenu.

 

Import from file

It is possible to upload TCR using an excel template file by selecting the "Document upload" submenu. Browse the file and press the "Validate" button to check for errors. If the file is successfully validated then import the file by clicking the "Import" button. In case of unsuccessful validation, please visit Excel importer errors and validation steps documentation for further information.

Please contact TCR support to get the excel importer template file.

 

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