Dossier creation demo_old





Video Text

In this video, we would like to present how to create dossier without PaPs and Train ID

There are several ways to create dossier: 

  • Copy dossier 
  • Carry forward an existing dossier to the next timetable period 
  • From PaP Search (Please refer to "Select PaPs" document) ---->link will be added when the new document is approved.
  • Create a new dossier using the wizard. The create new dossier wizard can be accessed from the Dashboard where you can find the "+ New dossier" button or from the Dashboard menu, from the Dossier Wizard submenu. In both cases, the same wizard window opens.

To get more information on dossier types, please read our documentation.

Let's create the dossier using the wizard and click on the "+ New Dossier" button. 

The following steps are must fill to proceed further with the new dossier creation wizard: 

  • Basic Data 
  • Applicant path 
  • Dossier-level data 
  • Train Parameter 
  • Sub paths 
  • Calendar 
  • Path Variant Preview (optional, can be skipped and create the dossier before this step)


Basic data 

Draft version 

If you save the dossier before you get to the final step and press the create button, then the created dossier is saved automatically by PCS into the Draft versions.  

To access Draft versions, click on "+ New Dossier" which takes you to Basic data and then click on "Open an existing draft" dossier:

A list of draft dossiers appears on the screen, select the required dossier by clicking to the dossier which opens up automatically.

PCS will prevent to save the dossier as a draft version without the following data: 

  • Missing departure time at the first path section 
  • Only one path section in a territory 
  • Invalid dwell time calculation between the actual arrival and departure time in the path section (ex. arr: 10:00, dwell: 120, dep: 11:00 -> 120 min. dwell time is invalid between arrival and departure).  
  • The same rule applies between the next path sections ex.: ps1 – arr: 10:00, dwell:120; ps2 – arr:11:00 -> dwell time has an invalid value between the actual arrival in a path section (ps1) and arrival time in the subsequent path section (ps2). 
  • Empty calendar

If you don’t want to use an existing dossier’s draft version, then you need to go through on the dossier creation wizard steps mentioned earlier above. In basic data you need to fill the followings: 

  • Dossier name: mandatory, name the dossier according to the agreed standard format. Enter the international train number, origin-destination, and good's product name
  • Infrastructure train number (ITN) and Train ID are optional identifiers but can define one international train number for presentation purposes, enter “123”. 
  • Timetable period: the default value is always the current year, but you can select another year if needed. Let's leave this value on default.
  • Train type: assigned by PCS automatically according to the agency type by the creator agency 
  • Process type: The process type is automatically defined by PCS based on the particular timetable calendar (New, Late or Ad-hoc path request). For further information please visit <<Process Description>> documentation. 
  • Dossier type: select from the drop-down menu “Default”.



Applicant Path 

In this step, Applicants can start to build their timetable and start to define the train geographical route by adding operation points. The Applicant path screen loads with blank path sections, start typing in the operation name into the field and the system proposes a list of known operation points.


Continue to build the timetable you can add more path sections using the "+ Add path section" button. When adding a path section to our path the system fills automatically with the IM name in pair with the creator Applicant. When adding a new path section to the Applicant timetable, PCS assigns automatically the previous path section’s Applicant-IM pairs. The same rule applies if you want to add a new path section into the middle or at the end of the Applicant path. When creating the timetable you must define the departure time for the first added path section! This field is mandatory to fill otherwise the "Save" button will be inactive. When the path sections are added you can continue to add dwell times, include earliest-latest times, and public times to our path request if needed. We can also define the "Service days for reference point" to add common descriptions among subpaths that are combined. There is another new feature built-in to envelop concept that you can determine the "TSI Variant ID".  The system cannot store the same TSI Variant Identifier when it is is already assigned to a sub-path with different origin, border or destination in the same territory.  In this case, you need to define a new variant ID or the system will prevent you to save your work. The TSI variant ID consists of exactly two alphanumeric characters base do the TAF/TSi requirements (further details come later). Let's leave the fields on default values.  Before completing the timetable and go further to the next step, it is possible to give identical information to a sub-path among the sub-paths. This is a useful option for Applicants. To name the sub-path you need to go to "Sub-path title", which is a free-text field and enter your short description. The system assigns the "Main route(S1)" title by default to an Applicant path with no title entered, upon saving the dossier. Users can select a Construction starting point, which can be changed later in the system, which indicates the starting point of the planning. 

Please note that the first path section always will be the reference point automatically assigned by the PCS system! Before saving the dossier always check the correct Applicant - IM pairs, as you are not able to change it if you move on to the next step!

Certain users like to navigate using the keyboard rather than the mouse or for users who can't use the mouse, the navigation is possible with the TAB key.  Navigating with  TAB key after the "Path no." field PCS generates a new empty path section. 

For further information please visit "Applicant/IM Timetable" documentation. 

Next steps are: 

  • Add and remove stations. Please note that re-ordering of stations is not supported 
  • Users must define departure at the first path section which will be always the reference point of the calendar. This reference point will be the basis of the calendar, running days and offset calculation. 
  • Definition of arrival and departure time. To define earliest/latest times by ticking the checkbox next to <<Include earliest/latest time>>. In the system, it adds two extra fields for arrival/departure times. The system automatically converting the time format and it is enough to enter numbers into the field. 
  • Definition of dwell time in minutes. For further information please read <<Dwell time>> document. 
  • Responsible Applicant: default settings is the dossier creator Applicant, who will be the leading Applicant in the Open phase (leading Applicant can be changed later in Harmonization, for that, please read <<Edit agencies>> documentation). If you like, you can assign the path section to other Applicants. Every Applicant is available on the list you can start typing the Applicant name into the field and PCS will propose the agency name from the drop-down list. Please note that the Applicant's list in alphabetical order and shows by agency type (if the train type of the dossier is cargo, you will see cargo agencies in the list). An Applicant must be responsible for at least two path sections in the timetable. 
  • Responsible IM: the default setting is the owner IM of the path section. But Applicant can select another responsible IM (potential use case is the border points). Applicant-IM pairs are generated based on the responsible IM. Parameters and locos are available also according to the responsible IM. 
  • Definition of train number and path number is optional
  • Enter Service day identical comments into the free-text field and enter the TSI ID variant if needed, these fields are also optional.


Dossier-level data 


The system assigns the leading IM by default as the pair of the leading Applicant. The system allows the creator Applicant user to enter dossier level agency parameters for their IM pairs.  


Train parameters 


Let’s continue to fill the common train and IM parameters. In this topic, PCS is focusing only on common train mandatory fields such as:  

  • Activity type: start type the planned activity or select from the drop-down list 
  • Loco type number: start type in the loco number and system proposes previously entered list of locos 
  • Traction mode: start type in the mode of traction and select it from the drop-down menu list.  Define the unit place the same way into the below field. 
  • Train max. speed: train max speed 
  • Weight carriages set: carriages total weight 
  • Length carriages set: carriages total length 
  • Train weight: traction unit weight 
  • Train length: traction unit length 

Users can use the pre-calculation of train parameters based on the selected loco(s) and the weight/length of the carriages. It is possible to add more locos by clicking to <<Add another entry>> in the traction mode area. The same concerns about DANGEROUS GOODS INDICATION sections. To get a detailed description of all common train parameters please read the "Train path parameters" document. 

Mandatory fields are marked with an Asterix symbol (*) and if the fields are correctly filled it turns into a green pipe ().  

The system lets you copy the same common train and/or IM parameters that are used at the first path section to any other path section using the "Copy parameters" button at the bottom of the screen. There is a very handy user-friendly feature added to PCS. Use the + or sign by the common train or by the IM parameters to extend/collapse details. 

 There is some train attributes constraint, please go to "PCS Constraints overview" documentation to read more.


Since the PCS EC version, the subsidiaries are called as subpaths. By default, one subpath is defined per territory (Applicant-IM pair). If there is a need for deviation, the user can create alternative timetables with subpaths only on his territory. However, it’s also possible to create a whole new timetable along the whole stretch. In this case, the user variant option is recommended, and for that user can use the add user variant option.  Go to the path variant view and click on the "+Add" button to select user variant from the list. The user variant can be created by the Leading Applicant in the Open phase only!

In Sub-path the Applicant still has the opportunity to customize the train route and also possible to add new territory and/or add subpath or subpaths.  When it is required to modify (add/change/delete) the subpath, should edit the subpath to apply necessary changes. Bear in mind that only the leading Applicant can add new territory to the dossier in Open and Harmonization phases!



The system allows us to define the running days and offset for the entire timetable or also possible to define specific months/days for a required journey to every path section in all subpaths. Users can select the entire year, a month, a circulation day or individually day by day in the calendar. 

Users should enter a template calendar for the complete dossier indicating the running days of the planned train(s). The selected running days will be assigned automatically by PCS to the first subpaths. Later, users can switch those days to other subpaths, if it’s necessary. Once the user selects a day in a subpath, PCS will remove it immediately from the other calendar. This logic will prevent overlapping calendars. 

When finished with the calendar you can skip the path variant view and create the dossier directly or you can click "Continue" to get to the path variant view.

Path Variant View

At this point, we get to the "Path Variants Preview" where we have a global view of our timetable data and outline loads to present the geographical view of the train route. It indicates how many path variants are created and if the path variants are consistent or warning message appears if any mandatory parameters are missing. 


If you think you are ready with your work, you can create the dossier. You don't need to worry if you have forgotten anything you are still able to edit and modify your dossier in the Open and Harmonization phase.

For further steps, please check the other videos.